Introduction:

If you don’t plan to check your email for a while, whether you are going on vacation or conference, you can set up an out of office message. This is an automatic response let your colleagues know they shouldn’t wait for a reply and can inform others about who to contact with their urgent concerns.

Outlook gives users the option to only send responses to people within your organization and send alternate messages to those who don’t work at the same company. You can also set a start and end date, so the messages will begin sending the moment you leave the office and stop automatically. 

How to Set an Out of Office Reply in Outlook :

1- Open Outlook and then open file on the top left corner.

2- Click Automatic Replies.

3- Select Send automatic replies.

4- Type the message you want to be sent to your coworkers and then click ok.

5- To send responses to senders outside of your organization, click Outside My Organization and then fill in a separate message. To set a time range for your out of office message, click “Only send during this time range” and select parameters.

Now your colleagues will receive your out of office reply when they contact you, and they will also be notified that the reply is set when they add you to an email.

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